• Home Assistant Todoist
• Home Assistant Todoist Card

Search Teaching assistant jobs in Heemstede, North Holland with company ratings & salaries. 24 open jobs for Teaching assistant in Heemstede. The Todoist integration was introduced in Home Assistant 0.54, and it's used by 0% of the active installations. Its IoT class is Cloud Polling. You can find the source for this integration on GitHub.

A typical day for all of us involves lot of things we should complete. Buying groceries, working, calling family, and more. Organizing all of this and keeping track of everything is not that easy, especially if you work remotely and your home is also your office! At least, that was the case before discovering Todoist. Before talking about it, I want to tell you how I spent the last 3 years trying to find the perfect system to organize what I should do in a given day.

Google Assistant is ready to help, anytime, anywhere — at the touch of the home button or with your Google Home speaker device. Ask it questions. Tell it to do things. It's your own personal Google, always ready to help whenever you need it. And with Todoist. To interact with any of these services, just say, 'Hey, Google, open Todoist,' or 'OK, Google, talk to SmartTask.' Most of these applications will require you to link your account in the Google. Home-assistant locked and limited conversation to collaborators Feb 5, 2019 ghost added integration: todoist and removed platform: calendar.todoist labels Mar 21, 2019 Sign up for free to subscribe to this conversation on GitHub.

My story started with post-its. But I quickly found they are tied to where you leave them. For example, when I’m outside, I can’t check what I have the next day easily unless I’m taking my post-its with me wherever I go. Which sounds weird. So it was apparent that I needed something I can take always with me. Something on my phone for example.

I then tried Google Keep, Calendar, and a bunch of todo apps. And what they all have in common is they were too demanding. Whenever I need to add something, I need to open the app, write it down, add a timing, etc. It was too much for me. And actually, I failed to keep using them for more than a week.

Even with this, I kept trying more solutions. But this time, my problem was more defined than before. Failing to find a solution to something only means you got more data to find a better solution. For me, I wanted something to help me manage my tasks without spending too much time adding the said tasks, or tweaking things. I needed someone or something I can just forward emails to, add things with a click, that automatically reminds me of important meetings, etc. I needed a personal assistant.

Todoist was an app I tried at least a year ago, and it didn’t work out as expected. I was thinking of it as a todo list. And actually, even Todoist is selling itself as a todo list (screenshot from their homepage):

But for me, once I started learning more about it 3 to 4 months ago, I found it was more than a todo list. I literally forward emails to Todoist. Add my tasks with a click. My calendar is automatically synced. Reminders are included. And much more. It’s my external brain. My personal assistant.

In this post, I’ll present you how I leverage Todoist and use it as my personal assistant. I’ll also give you my daily workflow that keeps me focused and productive. But before starting, I want to share a few points with you:

1. The method I’m presenting here, is my method. And it’s for inspiration. Take what’s here, study it, and iterate on it to find your own version. It’s always better to create a workflow that works for you instead of adapting yourself to someone’s workflow.
2. Some features described here are only available for Todoist Premium members. But no worries, you can get 2 months Premium fo free if you register using the link below:

Get all your work into Todoist

Emails

Either work or personal emails, they both land into Todoist. And to add them, you have two solutions depending if you’re on a laptop or on a mobile device:

Desktop

If you’re using Gmail or Outlook as your mail client, there is a Todoist integration to add your emails as tasks. You can find them here.

But before adding an email, I want to know if it’s worth adding it as a task. To decide, I use a simple process: if I can do this in a short period of time, usually < 10min, I do it right away. If not, I add it to Todoist and archive the email.

The last step, archiving emails, is optional. I like to keep my inbox empty. Having emails in my inbox makes me think I have work to do. So I prefer to remove everything I finished with.

Mobile

While on mobile, it’s impossible to use the mail integrations discussed above. For this reason, I forward emails to Todoist. Just like a personal assistant.

How? Each project in your account have a unique email address. Once you forward an email to it, a task will be created in the project. As simple as that.

All the steps to forward emails to Todoist can be found here.

Please note this is a premium feature. But you can get 2 months premium for free using the invitation link: Sulekh gujarati typing software.

Calendar

Work happens on calendars too. I wanted a way to automatically sync meetings to Todoist.

With Todoist Premium, it’s easy to link your calendar. You also get a two way syncing. This means, a task added to Todoist will be added to your calendar and vice-versa. One advice I would give here is to not sync tasks without a due date. If you sync those, they will show as a whole day events on your Calendar. I find that not optimal.

To fix this, you need to go to the Integrations settings, click Edit on the Calendar integration, then: Tasks without a due time should not be synced.

Tasks

Different teams use different tools to track their work. I usually use the web version of these apps alongside Todoist browser extensions. With one click I can add these links as tasks. There is an extension for Chrome, Safari and Firefox and you can find them here.

With this, I have all my emails, calendar invites, and tasks in one place. This means all my work. For personal tasks, I just add them either directly.

Having all of this in one place helps me have a wide view of how my work and personal day looks like and better schedule time for each task.

If you’re curious how I do it, I’ll present you my workflow next.

My personal Todoist workflow

Work and Personal projects

I have two projects: Personal for my personal tasks. And Work, for work-related tasks.

I got the unique emails for both these projects and added them to my contacts list. I called them Todoist Personal and Todoist Work so I can forward emails to the appropriate project. i.e. when it’s a personal email, I just forward it to Todoist Personal. When it’s a work email, I forward it to Todoist Work. And these emails are automagically added as tasks to the appropriate project.

These are the two projects I started with and use daily, but I add more from time to time.

Your projects can live forever or for a short period of time. For example, I have a project called Groceries. I just add what I want there and check things off when I buy them. But once it’s empty, I don’t delete it, because I know I’ll use it later to add new items. On the opposite side, I have a project called “Learn drawing from Gal’s videos”. This project is for learning a new skill and I will eventually archive it once all tasks inside it are done.

Using filters

Filters is a premium feature you can use to record your searches and display the results in seconds. You can learn more about filters here.

My most used filter, and the first thing I check in the morning is: (overdue | today) & #Work. This displays all task overdue or scheduled today and are part of the Work project. I’m calling this filter Today’s work.

In the morning, I check this filter to know what my work day looks like, if I have a call, or if I need a chunk of time to think deeply about something.

Once I have these information, I can better schedule my day and see how my personal tasks fits, or vice-versa.

Preparing daily work

To prepare my daily work, i.e. the Today’s work filter I presented above. I usually take 10-20 minutes at the end of the day to prepare for the next one.

Sometimes I can’t do it for different reasons. If that’s the case, I do it in the morning instead. The general rule is: I like to start the day with an already defined list of what I should do or work on that day.

More features in Todoist

This is basically what I use in Todoist. But there are other features you can use like labels, priorities and more. You can discover them and see if they fit with your workflow. But for me, I just keep it minimal as long as it’s working.

Hope this post was helpful for you and gave you an inspiration to have your own personal assistant like Todoist.

If you have a personal Todoist workflow you want to share with me or the readers of this blog, please let us know in the comments.

For articles about remote working, productivity, and much more, subscribe to this blog to get new posts by email:

There are surprisingly many (19!) ways to add tasks in Todoist. Here you will get a detailed overview of all of them.

Home Assistant Todoist

The ability to quickly add a task to your task manager is vital for ensuring what David Allen refers to as “one trusted system.” The fact that you quickly can add a task or idea in almost any situation is one of the reasons why I like Todoist.

You can add tasks in Todoist using the keyboard on your phone or computer. With the help of Google Assistant, Alexa, or Siri you can use your voice to add tasks. You can also add tasks by email or automate the process using IFTTT.

Typing in tasks in Todoist

Whether you are using the web version, the Windows 10 app, or the Mac version, you can start by clicking on the Add Task link. Then you can type in whatever you want in the task window. By clicking on the different icons in the bottom right corner, you can add or select project, label, reminder, priority, and comment.

Using the keyboard shortcut

In Todoist, hitting the Q button on your keyboard will automatically bring up the Quick Add Task window. This is a free-floating window with the same design as the Add Task window.

How to add tasks in Todoist using only the keyboard

In either one of these windows, it is possible to add a task, with a project, label, priority, and date – all without using the mouse. Here is how:

1. Hit Q on your keyboard to bring up the window.
2. Type in the task.
3. Hit the space-key, after that #. This brings up your project list.
4. Start typing the project name until the project you want shows up.
5. If needed, use the arrow keys to set the focus on the correct project.
6. Hit Enter to select a project.
   1. If you are using a shared project, and want to assign the task to a project member, hit the + sign.
   2. Select the person, and hit Enter.
7. Hit the space-key, after that @. This brings up a list of your labels.
8. Select in the same manner as with projects.
9. If you want to add a priority, hit the space-key, after that P.
10. Type in priority between 1 and 3.
11. To add a date, hit the space-key, after that type the date or day. See below, for details on dates.

Adding dates

Todoist understands natural language when it comes to days, months, etc. For adding a specific date, type in the date in your preferred format or use the calendar to select a date.

The really neat thing is that you can type in all of this in the task field, without having to use your mouse.

Adding comments

A thing I find a bit annoying is that if you want to add more than one comment, or if you want to add attachments or emails, you will not get the functionality needed for this by using the comment function from Add Task windows.

Home Assistant Todoist Card

The workaround here is to set the date to today’s date (Today.) Then you add the comments, files, or emails, and then change the date to the date that you want this task to be done.

38 keyboard shortcuts that will improve productivity in Todoist and Evernote

Emailing tasks to a project in Todoist

You can email a task to any project in Todoist, including your inbox. This is done using the unique email address associated with each project. You can find this address by clicking on the Project Actions icon and then selecting Email tasks to this project.

Adding emails from Outlook

Using the Todoist Outlook add-in, you can easily add emails as an attachment or as a task. What is outstanding with this add-in is that the email keeps the connection to Outlook, making it possible to open the email directly from the Todoist Outlook add-in.

Add the email itself as a task

1. Click on the email in Outlook.
2. With the email in focus, click on the + in the Todoist Outlook add-in.
3. Click on the Add email as task link at the bottom of the Quick Add Task window.
4. Add project, label, priority, and date as needed.
5. Click the Add Task button.

Add the email as an attachment to a task

1. Click on the email in Outlook.
2. Click on the grey comment icon to the right of the task.
3. Hit the + button under Add comment.
4. Click the Add Comment button.
5. Close the task using the X in the upper right corner.

To download the Outlook add-in, go to https://en.todoist.com/downloads.

Adding emails from Gmail

With the Todoist Gmail add-in, it’s very easy to create tasks based on your email.

1. Click on the Todoist icon in Gmail. This brings up the Quick Add Task window.
2. Follow instructions as for Typing in tasks in Todoist.

Adding tasks from your browser

Todoist have add-ins for Chrome, Firefox, and Safari. The instructions should be identical for all browsers.

Add tasks in Todoist from Chrome

1. Click on the Todoist icon in your browser. This will open a small window similar to the web version of Todoist.
2. Either click on the + icon, click on Add Task or use the Q key on your keyboard.
3. Follow the instructions for Typing in tasks in Todoist.

You can find all the add-ins by visiting https://en.todoist.com/downloads

How to use Chrome productively: Extensions and keyboard shortcuts

Add tasks in Todoist from your Android phone or tab

This can be done by tapping on the + icon in the lower right corner. You can also use a dedicated widget. When tapped, this will bring up the Add Task window. See the instructions for Typing in tasks in Todoist. Be aware that the keyboard shortcut does not work here.

Adding tasks from a Samsung phone with a Bixby button

If you have a Samsung Galaxy S8, S9, Note8, or Note9, you have a dedicated button for Bixby, Samsung’s smart assistant. If you do not use Bixby, there are several apps that let you deactivate or reassign this button for other purposes.

I have used the bxActions app to make this button bring up the Add Task window on my Samsung Galaxy Note8.

Add a task using Braintoss

Braintoss is a great app that let you add a task to your Todoist inbox in the form of a text, image or audio recording. See the below blog post for details.

How to set up Braintoss for Todoist to capture ideas on the move

Add tasks in Todoist using Google Assistant

Using Google Assistant, you can add tasks by following these steps:

1. a. Say “OK Google, let me talk to Todoist.” or
   b. Long press the Home button on your phone and say “Let me talk to Todoist.”
2. Say “Add a task Buy cat food.”
3. After adding the task, the Todoist assistant will inform you that “The task has been added. Any changes?” At this point, you can move it to a project, add a label or set the task’s priority.
4. You can move it to a project such as “Shopping” by saying:
   1. “Move it to shopping.“
   2. “Move to shopping.“
   3. “Project shopping.”
5. You can add a label to the task, such as “Important”:
   1. “Add label important.”
   2. “Add important label.”
   3. “Label important.”
6. You can set the priority of the task as well:
   1. “Set priority 4.”
   2. “Priority 3.”
   3. “Set priority to 1.”

Add an email as a task from Nine Email

Nine Email is the best Android-based email app I have found as an alternative for Newton.
The app lets you share the email text as a task or comment in Todoist.

Adding a task from your Android Wear wearable

I haven’t tried this myself, but it’s supposed to work like this:

1. Say “OK Google, start to do list. Add task. Buy cat food.”
2. The task Buy cat food is then added to your Todoist Inbox.

Add tasks in Todoist from your iPhone or iPad

You can add a task to Todoist from the widget on your iOS device. See the instructions for Typing in tasks in Todoist. Be aware that the keyboard shortcut does not work here.

Add tasks using Siri

To add tasks using Siri, call up Siri and use one of the following sentences:

• “Add [task name] in Todoist.”
• “Add a task named [task name] in Todoist.”
• “Remind me to [task name] in Todoist.”

To add a due date and time and/or a project to any task, use the following format:

• “Add [task name] [due date and time] in Todoist.”
• “Add [task name] to my [project name] list in Todoist.”

Add task via voice command on Apple Watch

1. Open the Todoist app by tapping the Todoist logo on your Apple Watch.
2. Force touch anywhere inside the app, and you will see the option to Add Task.
3. Once you see the voice recognition waves, say the task details and tap Done.
4. On the next screen, you can select the task’s project.
5. When you are finished, tap Save.

Add tasks in Todoist using Google Home

The Google Home is powered by Google Assistant. To add a task to Todoist, start with saying
“OK Google, let me talk to Todoist.” Then, follow the instructions for Google Assistant.

Using Amazon Echo and Alexa to add tasks in Todoist

Todoist can be enabled as a skill in Alexa. When this is done, you will be able to use your voice to add tasks in Todoist. I have not tried this myself and will, therefore, recommend Todoists article on how to do this, as well as Toms Guide also on how to set up Todoist with Alexa.

Add multiple tasks by using copy and paste

What is the easiest way to add multiple tasks to Todoist? Use a text editor.

1. Start by making a list in your favorite text editor. It can be Word, TextPad, Evernote, or any other application.
2. Make a list with each task on a separate line. Use a hard return (Enter).
3. Copy the text.
4. Click + Add Task in Todoist. You then get a question, “Do you want to add X tasks?”
5. Answer “Yes.” (If you answer “No” the text will be pasted as a continuous text in a single task.)

If you want to sign up for Todoist Premium, I would appreciate if you use this link. This will not cost you any extra but will give me two months Todoist Premium. Thank you!

Add tasks in Todoist using automation

Add tasks in Todoist using the free IFTTT service

IFTTT is short for IF That, Then This. With the help of IFTTT, you can create a two-step automation that automatically creates tasks in your Todoist inbox based on a trigger. I use IFTTT for the following:

• Every time I get a text message, a copy of the text is created as a task in my Todoist inbox.
• If I have an unanswered phone call, the task of calling back the given number is created in the Todoist inbox.
• When I get a new Twitter follower, I get a task in my Todoist inbox so that I can follow up if needed.

Add tasks in Todoist Zapier

Zapier is a more advanced alternative to IFTTT. In Zapier you can create a multi-step automation that creates tasks in Todoist. Zapier has a lot more possibilities than IFTTT, but you will have to pay for multi-step automations or extensive use.

Puh! That was 19 different ways to make you remember. Whats your favorite way?